This article will walk you through the steps to share your documents on OneDrive with your team.


Here's how each person on your team can set up OneDrive and share files.

  • Go to the Microsoft 365 Portal, and sign in with your username and password.
  • From the App launcher, select OneDrive.
  • In OneDrive, team members can store their own business-related files. You can share either individual files, or a whole folder. Pick a file or folder, right-click, and then choose Share.

Sharing a folder

  • On the Send Link page, leave the default selection Anyone with the link can view and edit.
  • Type names or email addresses of team members who you want to have access to the folder and add an optional message.
  • If you want your own copy of the email that will be sent, add your email address to the list.

Share a link dialog box showing showing typing and selecting a name.

  • When you're done entering who you want to share with, select Send. The email is immediately sent to the people you invite.

Share a link, showing list of names

  • Here's what the email looks like.

Email with link to share OneDrive folder

 

 

Upload files to a team site for online collaboration

Team sites come with a place to store files, called a document library.

Here are the steps to add files:

  • On the home page of your team site, choose Documents from the left-hand navigation menu. This will take you to your Documents library.
  • While you're still signed in to Microsoft 365, open Windows File Explorer from your taskbar or other location. Go to the files you want to upload to your team site.
  • Select the files you want to upload to your team site, and then drag them to the Document library.
  • When you're done, the files will be stored in both your team site and your computer.
  • You can delete the files from your computer. In the next step, Sync online files with your PC or Mac, you're going to create a new location for these files on your computer.

 

If you are having issues with any part of the process, please submit a ticket in the Support Center for the IT department, and we will assist you.